Documentation
Center
Every document, every order, before despatch. This page defines the complete documentation scope — what is standard, what is available on request, and how Manufacturer's Data Records are compiled for EPC and major plant orders.
Standard Document Package
The following four documents ship with every Vajra order — automatically, without needing to be requested. No order is despatched without this package being complete.
Material Test Certificate — EN 10204 3.1
Document Contains
- Chemical composition (C, Mn, Si, S, P, Cr, Ni, Mo — per ASTM/EN specification)
- Mechanical properties: tensile strength, yield strength, elongation, reduction of area
- Impact test (Charpy) values where specified (low-temperature service, API 6D)
- Heat treatment details: normalised, quenched & tempered, solution annealed
- Heat number and cast number — traceable from raw material to finished valve
- Issued by manufacturer's authorised quality representative
Governing Standard
EN 10204:2004 — Type 3.1
Applies To
Body, bonnet, disc/ball/wedge, stem — all pressure-retaining parts
3.1 is the industrial minimum. For critical service, 3.2 (independent lab certification) available on request.
Hydrostatic Shell & Seat Test Report
Document Contains
- Shell test: test pressure, duration, test medium (water/kerosene), result
- Seat leakage test: test pressure, duration, leakage measured in drops/min or cc/min
- Backseat test (gate and globe valves): test pressure, duration, result
- Low-pressure air seat test (0.6 MPa) where specified by client
- Test equipment calibration reference, tester name, date
- Inspector signature (Vajra QC) — TPI witness signature where applicable
Governing Standard
API 598 / ISO 5208 — Leakage Class as specified
Applies To
Every valve — no exceptions
Leakage class (API 598 Class IV standard; Class V or VI on request for tight shutoff service) stated in quotation.
Dimensional Inspection Report
Document Contains
- Face-to-face dimension per ASME B16.10 / EN 558 / API 6D
- End flange dimensions per ASME B16.5 / B16.47 / EN 1092-1
- Bore diameter (full bore or reduced bore per datasheet)
- Stem diameter, stem thread, and packing gland depth
- ISO 5211 actuator mounting interface dimensions
- Recorded against approved drawing number with inspector sign-off
Governing Standard
ASME B16.5, B16.10, B16.47 / EN 558, EN 1092-1
Applies To
Every order
For actuated valves: mounting bracket centreline dimensions also verified.
Packing List
Document Contains
- Line item number and tag number cross-referenced to purchase order
- Heat number (body, bonnet, trim) — traceable to MTC
- Serial number / valve number per Vajra numbering system
- Net weight, gross weight, package dimensions
- Number of packages and package markings
- GST invoice number, E-way bill for domestic; commercial invoice for export
Governing Standard
Client PO format / Vajra standard format
Applies To
Every shipment
One packing list per shipment. For multi-line shipments: item-wise breakdown with tag-to-box mapping.
Application-Specific Documents
The following documents are included automatically where applicable to the service, or available on request. Specify requirements at RFQ stage for inclusion in the quotation scope.
Positive Material Identification (PMI) Report
Included automatically for all alloy valves: SS 316/316L, Duplex, Super Duplex, Hastelloy, Inconel, Monel, Titanium
- XRF (X-ray fluorescence) analysis of alloy composition
- Results compared against ASTM/EN specification limits
- Element-by-element reading: Cr, Ni, Mo, Mn, Si, Co
IBR Form III-C / Form IV
For all valves in IBR scope: steam service above 1 kgf/cm2 and/or 220mm bore
- IBR Form III-C: Manufacturer's Certificate of Construction
- IBR Form IV: Inspector's Certificate (issued by licensed IBR inspection agency)
- Material identification with ASTM/IS material standard reference
NABL-Accredited Material Test Certificate
On request — for projects requiring NABL lab certification (OISD, PESO, client spec)
- Chemical composition from NABL-accredited laboratory
- Mechanical properties: tensile, yield, elongation, impact (Charpy)
- NABL accreditation number on certificate header
Fire-Safe Test Certificate (API 607 / API 6FA)
For valves with fire-safe design designation
- API 607 / API 6FA fire test certificate from accredited facility
- Confirms pressure containment and acceptable seat leakage post-fire exposure
- Fire test report number and facility name
NACE MR0175 Compliance Declaration
For sour service (H2S environment) valve orders
- Hardness test results: Rockwell B (HRB) or HRC per NACE limits
- Carbon equivalent (CE) for CS components
- Material heat treatment compliance statement
Coating & Surface Treatment Report
For coated valves, FBE-coated valves, or where paint system is specified
- Surface preparation grade: Sa 2.5 / St 3 per ISO 8501-1
- Primer DFT (dry film thickness) in microns
- Intermediate and finish coat DFT per ISO 12944
General Arrangement (GA) Drawing
On request or per purchase order requirement
- Overall dimensions: face-to-face, flange OD, height, weight
- Actuator envelope dimensions (for actuated valves)
- Mounting bracket interface drawing
Inspection Release Note (IRN)
For orders with TPI witness requirement
- TPI agency name and inspector identity
- Witness and hold points cleared (reference to ITP)
- Any outstanding punch list items and disposition
Preservation & Storage Report
For long-shelf, offshore, and export orders
- Preservation method: VCI film, rust-preventive oil, nitrogen purge
- End cap and flange protector confirmation
- Storage temperature and humidity compliance (where climate-controlled)
Manufacturer's Data Record (MDR)
For EPC contractor and major plant orders, Vajra compiles a full Manufacturer's Data Record (MDR) — the complete dossier of all documentation organised by section as specified in the purchase order or project documentation requirement (DR).
MDR format can be compiled to EIL, PDIL, L&T, Technip, KBR, Bechtel, or owner-standard formats. Both hard-copy bound dossier and digital PDF (indexed, bookmarked) are available.
To request MDR compilation:
State MDR requirement in your purchase order or at RFQ stage. Include the DR (Documentation Requirement) list or reference the project standard. We confirm MDR deliverables and submission dates in the Order Acknowledgement.
When You Receive Documents
No despatch without documents. This is enforced operationally — not as a policy statement. The despatch release checklist requires all document package items to be confirmed before the physical shipment is released. Buyers should not need to chase documents after delivery.
Documentation FAQ
What is an EN 10204 3.1 MTC and why does it matter?
EN 10204 3.1 is the international standard for material test certificates. A 3.1 certificate is issued by the material manufacturer and validated by their authorised representative. It is traceable to the specific heat number of the material in your valve — meaning you can verify the chemical and mechanical properties of the exact heat of steel used. This is the minimum standard required by EPC contractors, refineries, and most industrial plants. All Vajra orders include 3.1 MTCs as standard.
Can I get a Type 3.2 certificate (independent lab)?
Yes. Type 3.2 certification — where the MTC is validated by an independent, accredited inspection body rather than the manufacturer's own QC representative — is available on request. Specify at RFQ stage. Additional cost and lead time may apply.
What is a Manufacturer's Data Record (MDR) and can Vajra compile one?
An MDR is a complete compiled dossier of all documentation for a valve order: commercial documents, material MTCs, test records, TPI records, special certificates, and engineering drawings — organised by section. Vajra compiles MDRs to EIL, PDIL, L&T, Technip, KBR, Bechtel, or owner formats. State MDR requirement at RFQ or PO stage.
What happens if a document is missing after delivery?
Document gaps after delivery are treated as non-conformances. Contact sales@vajravyuh.com or +91 9979774557. Missing documents are traced, compiled, and sent within 24-48 hours of the request. However, our process is designed to prevent this — no despatch is cleared without the full document package confirmed.
Specify Your Documentation Requirements at RFQ Stage
State your document requirements — standard or special — and we confirm the full scope in the quotation. No documentation surprises post-delivery.